Frequently Asked Questions
- What are ethics and how do they relate to business conduct?
- What is the difference between ethics and compliance?
- Who do I talk to if I have a concern or inquiry, or if I think I have experienced or know of a violation of law, regulations, company policy or directives, contract, safety, or ethics?
- Can I remain anonymous if I make a claim or inquiry?
- How can I follow up on my ethics concerns or questions?
- What is Aerojet Rocketdyne’s policy on entertaining or receiving gifts?
- Is it ok to accept gifts of food like gift baskets or donuts from a vendor or supplier?
- Can I attend a vendor sponsored informational or entertainment event?
- Is it ok to accept a subscription to a “coffee of the month” or “wine of the month” club, given as a gift from a supplier?
- Can I allow an Aerojet Rocketdyne supplier to pay for lunch at the on-site Aerojet Rocketdyne café as part of a business meeting?
1. What are ethics and how do they relate to business conduct?
Ethics are the guiding principles by which people make decisions and conduct their lives. Because businesses are social constructs and make decisions that affect society, there is an ethical dimension to their conduct. Business ethics involves applying values principles to the activities of business and to the relationships between businesses and various stakeholders. It applies to a wide range of business activity such as relationships with suppliers, employees, and consumers as well as the overall system by which a company is directed and controlled (i.e. governance).
2. What is the difference between ethics and compliance?
Ethics (i.e. values), as stated previously are the guiding principles by which people make decisions and conduct their lives. Compliance (i.e. rules) is the state or the process of being in accordance with established guidelines or legislation. Compliance, in the current business environment, is a prevalent concern because of an ever-increasing number of regulations such as Sarbanes Oxley (SOX), which was enacted in the US in response to the high-profile Enron and WorldCom financial scandals. Both ethics and compliance are used by organizations to encourage preferred behaviors. Ultimately ethical behavior is grounded in values not rules. Ethics is the behaviors we choose to follow; Compliance is the behaviors we are required to follow by law or regulation.
3. Who do I talk to if I have a concern or inquiry, or if I think I have experienced or know of a violation of law, regulations, company policy or directives, contract, safety, or ethics?
If able, try to address the issue first with your supervisor or manager of your department. If that is not possible, you are uncomfortable going that route, or the manager was unable to assist in fully resolving the issue, please feel free to contact the legal department or your local Ethics and Compliance department at email@example.com or by phone. The easiest way for us to solve your concern is to talk to you and get all of the needed information. If you would like to be anonymous, please contact our third-party managed Ethics, Compliance & Safety Helpline at 855-346-5043.
4. Can I remain anonymous if I make a claim or inquiry?
Yes! If you wish to remain anonymous there are two avenues you can pursue. One is to call the Helpline at 855-346-5043; the other is to fill out the online Ethics Submittal Form. You will be given a choice on whether you want to give your name or remain anonymous. Both avenues allow you to follow up on your concern and help us send you additional questions we may have, all while keeping you totally anonymous. Also keep in mind that the confidentiality of the employee (non-anonymous) making a report is of upmost importance and will be respected to the extent permitted, consistent with existing laws, regulations, requirements of the government, and the best interests of Aerojet Rocketdyne.
5. How can I follow up on my ethics concerns or questions?
If you have previously referred an ethics concern or question to the legal or ethics departments, feel free to contact them. If you left a message on the helpline or website, please refer to the tracking number you were given and call the helpline number again or go to the website. You can reach the ethics department via email at firstname.lastname@example.org or by calling 916.351.8583.
In no instance should an employee offer or provide to any officer or employee of the U.S. government, or of any customer, supplier, or other person or entity, anything which they are prohibited from receiving. Aerojet Rocketdyne employees may not solicit or accept, for either personal or company use, any gift or entertainment from any supplier or potential supplier that exceeds clearly accepted business practice. If you receive a gift from a customer, supplier, subcontractor, or potential vendor you must contact your ethics officer or the legal department regarding your gift. If you have questions regarding a specific gift, whether giving or receiving, please contact your ethics officer, the legal department, or the manager of Ethics & Compliance.
7. Is it ok to accept gifts of food like gift baskets or donuts from a vendor or supplier?
Employees are generally not allowed to accept gifts or gratuities from suppliers and vendors. However, certain food-related gifts received from suppliers, such as cookies, chocolates, etc., can be accepted as long as they are shared with fellow employees (by putting the items out on a table in an open area for all to share). Otherwise, all gifts from suppliers that have a value greater than the minimal amount of $20 must be returned to the supplier and cannot be accepted by Aerojet Rocketdyne employees.
8. Can I attend a vendor sponsored informational event?
Informational events deemed to be for a proper work purpose are acceptable. Vendor provided entertainment (parties, clubs, golf, concerts, event tickets, etc) is not permitted and must be refused. Please contact the E&C department if unsure of acceptable events.
9. Is it ok to accept a subscription to a “coffee of the month” or “wine of the month” club, given as a gift from a supplier?
Considering this gift is above a nominal amount ($20) and cannot be shared with other employees, the subscription must be cancelled.
It would be ethically acceptable to let the supplier pay for lunch, since this is a relatively low-value item related to a legitimate business purpose.